The following are the minutes of the Post-convention and Organizational Board meetings conducted after the close of the California Garden Clubs, Inc. Convention 2007 in Bakersfield, CA after the installation of Robin Pokorski as President of CGCI.

Post Convention 2007
California Garden Clubs, Inc.
Friday, June 8, 2007
DoubleTree Hotel, Bakersfield, CA
President: Robin Pokorski
Host: Sequoia Foothills District

President Pokorski called the meeting to order at 9:00am. The Recording Secretary was present.

President Pokorski introduced the Executive Committee seated at the head table.

Roll was called and the Chair declared a quorum.
Excused: Sheila Newell

President Pokorski appointed the following to review the minutes of the Post-Convention Meeting: Maryanne Lucas, chairman; Julie West and George Speer. All agreed to serve.

New Business:
Maryanne Lucas, First Vice-President, moved to ratify Carol Sexton as Parliamentarian for the 2007-2009 term. Passed (unanimous).

Maryanne Lucas, First Vice-President, moved to ratify the Standing Committee Chairman appointed by the President for the 2007-2009 term. Passed (unanimous).

President Pokorski adjourned the meeting at 9:07 am.
Submitted,
Jane McKee
CGCI Recording Secretary

___________________

Organizational Meeting 2007

California Garden Clubs, Inc.
Organizational Meeting
Friday, June 8, 2007
DoubleTree Hotel, Bakersfield, CA
President: Robin Pokorski
Host: Sequoia Foothills District

President Robin Pokorski called the meeting to order at 9:30am. The Recording Secretary was present.

Patricia Clayes, Corresponding Secretary, gave the inspiration.

There was no flag present.

President Pokorski introduced the Executive Committee seated at the head table, members of the Advisory Board present, Joelle Holford, CGCI’s 2007 Woman of the Year, Marjorie Johnson, CGCI’s 2007 Lifetime Achievement recipient and Frankie Shelton, guest speaker.

Frankie Shelton spoke briefly on the qualities of leadership.

Roll was called and the Chair declared a quorum.
Excused: Catherine Accardi, Ruth Angevine, Virginia Bennetts, Betty Hedtke, Dorothy Roton

Carol Sexton, Parliamentarian, read the Rules of Order for Board Meetings. Maryanne Lucas, First Vice-President, moved to accept the rules for the 2007-2009 administration. Passed (unanimous).

President Pokorski –
-thanked 2007 convention co-chairmen, Gloria Aminian and Carolyn Villi and the members of Sequoia Foothills District for a successful convention.
-appointed the following to review the minutes of the Organizational Meeting: Carol Sexton, chairman; Carole Lung and Mary Crowell. All agreed to serve.
-announced the following were ratified at the Post-Convention Meeting: Parliamentarian, Carol Sexton and all Standing Committee Chairmen.
-noted that the 2007-09 yearbook does not include Bylaws, Policy and information on Club Presidents. Those sections will be available at the 2007 Fall Board meeting. Updates or corrections should be mailed or e-mailed to yearbook editor Gayle Davis.
-announced that two additional members have been added to the Horticulture Team: Weeds and Organic Gardening.
-announced that a Parliamentary Procedure workshop will be held before each Board Meeting. Any CGCI member may attend and upon completion may take the test to become an accredited Parliamentarian. The first session will precede the Fall Board meeting and Gudrun Kimmel, Rosalie Hooper and Lorraine Ornelas will investigate a venue large enough to accommodate the group.

New Business:
Maryanne Lucas, First Vice-President, moved to approve that Gloria Aminian be allowed to serve concurrently as District Director and Chairman, Liability Insurance for the 2007-2009 term. Passed (unanimous).
Maryanne Lucas, First Vice-President, moved to approve the transfer of funds from the Landscape Design Council (LDC) account to a CGCI restricted fund in the name of the Landscape Design Council. Passed.

Joelle Holford, Financial Secretary, moved to accept the 2007-08 budget as proposed. See Attachment A. Passed (unanimous).
Hoberley Schuler, Board of Trustees, clarified one item – two scholarships in the amount of $2000 each will be awarded instead of four scholarships of $1000 each. There is no change in the total amount to be awarded.

Joelle Holford, Financial Secretary, moved to accept the 2007-08 Golden Gardens budget as amended. See Attachment B. Passed (unanimous).

Gayle Davis, Yearbook Editor, explained the process for distribution of copies, acquisition of additional copies and reiterated the need to advise changes in writing.

Robert Gordon, Tours Chairman, provided preliminary information on planned tours for 2007-08.
-Two day tour of the Los Angeles area following the Fall Board meeting to include rooftop gardens in Los Angeles and visits to Sherman Gardens and Rogers Gardens. This may qualify as a refresher for NGC schools.
-April 2008 tour to Charleston and Savannah area gardens.
-June/July 2008 garden/theater tour to London including the Hampton Court Flower Show. Options for a 5-day pre-tour trip to Northern England and Scotland and a 5-day post-tour trip to Greece will be available.

President Pokorski proposed the creation of a Communications Director Exploratory Committee to review all CGCI communications options. President Pokorski appointed Maryanne Lucas, chairman, Julie West, George Speer, Ed Dempsey and Mary Jo Noth members.

Announcements:
Maryanne Lucas, First Vice-President, announced that the youth luncheon at the convention generated $625 in donations that will go to youth programs.
Rita Desilets, Website Chairman, requested that the website be added as Item #8 under “Chairmen – Special Funding” in the listing of Budgeted, Funded and Unfunded Chairmen.
Gudrun Kimmel, Flower Show Awards Chairman, reminded all that the Flower Show Achievement Awards and Flower Schedule Awards are separate and are sent to the individual chairmen – Achievement Awards to Gudrun and Schedules to Mary Crowell.

Dianne Charbonneau, Chairman Fall Board Meeting 2007, and her committee invited all to attend the meeting in Torrance.
President Pokorski offered birthday greetings to Nancy Lee Loesch and Joan Craig.

President Pokorski adjourned the meeting at 11:05 am.

Submitted,
Jane McKee
CGCI Recording Secretary

Attachment A

CALIFORNIA GARDEN CLUBS, INC.
Proposed Budget 2007-2008
Final Draft
April 15, 2007

REVENUE
Dues 21,000 @ $1.25 $26,250.00
Affiliate Dues 1,000.00
Scholarship - Transfer from Scholarship Fund 5,500.00
Interest 3,000.00
Yearbook Sales 500.00
Fundraising Contributions 2,500.00
Group Exemption Fees 800.00
Insurance 27,063.00
Insurance Certificates 6,760.00 33,823.00
State Pins & Miscellaneous Sales 2,000.00
Miscellaneous Income 3,335.00
TOTAL REVENUE $78,708.00

EXPENSES
Officers
President, Travel & Office Expense 3,000.00
President, NGC & Pacific Region 5,000.00
Recording Secretary 200.00
Corresponding Secretary 300.00
Financial Secretary 150.00
Treasurer 300.00
Parliamentarian 50.00
$9,000.00
District Directors, Chairman
District Directors 26 @ $50.00 1,300.00
Chairmen 44 @ $50.00 2,200.00
$3,500.00
Chairmen With Special Funding
Awards 500.00
Chairman Coordinator 50.00
District Director Coordinator 75.00
Membership, Third Vice President 1,000.00
Smokey Bear Poster Contest 150.00
Yearbook Chairman 250.00
Youth Activities 750.00
$2,775.00

Administration
Auditor $ 1,700.00
Directors & Officers Liability Insurance 1,850.00
Dues
NGC $10,500.00
Pacific Region 360.00 10,860.00
Golden Gardens Subscriptions 3,500.00
Fidelity Bond 450.00
Filing Fees and Taxes 100.00
Hospitality Gift - National President @$100.00 100.00
Insurance 31,973.00
$50,533.00

Other
Membership
Posters and Brochures 1,000.00 1,000.00
Office Supplies 300.00
Promotional Materials-Publicity 1,000.00
Scholarship
1 @ $1,500.00
4 @ $1.000.00 2 @ $2,000.00 $5,500.00
Website 100.00
Yearbook Printing 5,000.00
$12,900.00

TOTAL EXPENSES $78,708.00
Budget 2007-2008
Geanne Brown, Financial Secretary

CHAIRMEN AND DISTRICT DIRECTORS LIST

Chairmen Serving @ $50.00

1. Ai r
2. Amenities & Protocol
3. Arbor Day
4. Arboreta/Botanic of California
5. Associate Plant Societies
6. Awards Finance
7. Bats
8. Birds
9. Blue Star Memorials
10. Butterflies
11. Bylaws
12. California Native Plant
13. Civic Development
14. Container Gardening
15. Educational Encounters
16. Environmental Studies School
17. Garden Therapy
18. Herbs
19. History Book
20. Horticulture
21. Honor Book
22. Insects
23. Legislation Government
24. Life Membership
25. Memorial Gardens
26. New Cultivars
27. Participating Sponsors
28. Penny Pines
29. Photography
30. Procedure Books
31. Publicity
32. Recycling/Composting
33. Reforestation
34. Roses
35. Sempervirens Fund
36. State Pins & Miscellaneous Sales
37. Stationery
38. Strategic Planning
39. Trees
40. Vegetables
41. Vermiculture
42. Water
43. Wildflower
44. Workshops

District Directors @ $50.00

1. Arboretum
2. Bay Bridges
3. Bay Ocean
4. Buttes
5. Cascade
6. Channel Islands
7. Costa Verde
8. Desert Empire
9. Diablo Foothills
10. Golden Foothills
11. Greater Los Angeles
12. Humboldt
13. Luther Burbank
14. Mendo-Lake
15. Montana de Oro
16. Orange County
17. Palms to Pines
18. Palomar
19. Roadrunner
20. Sacramento River Valley
21. San Fernando Valley
22. Santa Clara Valley
23. Sequoia Foothills
24. Top O’ The State
25. Valley Lode
26. Yosemite Gateway

BUDGETED, FUNDED AND UNFUNDED CHAIRME
Chairmen - Special funding

1. Awards
2. Chairmen Coordinator
3. District Director Coordinator
4. Membership, Third Vice President
5. Smokey Bear Poster Contest
6. Yearbook Chairman
7. Youth Activities
8. Website

Chairmen - Non Compensated

1. Administrative Secretary
2. Advisory Council
3. Audio-Visual
4. Board of Trustees
5. Budget and Finance
6. Financial Consultant
7. IRS Non-profit Exemption
8. Mailbox
9. National Garden Week
10. NGC Books
11. NGC Headquarters
12. NGC Member Services
13. NGC Principal Grants
14. Nominating Committee
15. Partnerships
16. Permanent Files
17. Personnel
18. Policy
19. President’s Page
20. President’s Project
21. School Finance
22. Timekeeper-Properties
23. Tour

Chairmen - Restricted Funds

1. Blue Star Memorial
2. Gardening Consultants Council
3. Gardening Study Schools
4. FAST
5. Flower Show
Awards
Credentials
Judges Councils
Schedules
Schools
Symposia
6. Landscape Design Council
Credentials
7. Landscape Design Study Programs
8. Liability Insurance
9. Scholarship
10. Wildflower Conference

Organizational Meeting 2007
Attachment B
CALIFORNIA GARDEN CLUBS
GOLDEN GARDENS
2007-2008 BUDGET

REVENUE
SUBSCRIPTIONS
100 Percent Clubs $19,000
Affiliates 50 @5 250
Associate Plant Societies 55 @ $5 275
Club Presidents 290 @ $5 1,470
Complimentary 20 @ $5 100
District Directors 27 @ $5 135
Individual 220 @ $5 $6 1,100 1,320
Life Members 430 @ $5 2,150
Total Subscriptions $24,460 $24,680

OTHER REVENUE
Advertising 200
Angel Fund 500
Holiday Greetings 1,000
Miscellaneous Income 90
Total Other Revenue $ 1,790

Total Revenue $26,250
$26,470

EXPENSES
Assistant Editor 100
Circulation Chairman 200
Editor 250
Financial Secretary 50
Mailer 3,200
Miscellaneous 100
Postage 4,350 4,550
Printer 18,000
Total Expenses $26,250
$26,470

Submitted by Carol Sexton
Financial Secretary

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